WORKFLOWS

Project management is not always just about people, milestones, documents and information. It can also be about workflow and process.

Flowzone workflows are simple to create and understand. They are a sequence of steps that can branch and loop with each step being assigned to one or more people. They provide a simple framework that means you can standardise how your projects move from step to step.

Processes that might otherwise be difficult to explain or train people on become dead easy. Self-guiding and self-explanatory, they drastically reduce the time it takes for people to understand what needs to be done.

Include everyone!

Flowzone workflows move from one person to another. That can include people outside your organisation, if required.

Everyone is then working in tune with everyone else, even across organisational boundaries.

As you build guidance into each workflow step, even someone who is new to your process or how you work will know exactly what they need to do.

Great for oversight

Everyone can see what step the project is on and who is responsible.

Each step can be coloured so it's like working with a set of statuses. The difference is that there is much better control over how a project moves between the statuses.

Not just linear

Flowzone workflows allow you to loop and branch between steps. Often these loops can enable very quick review and approval processes, that can quickly go backwards and forwards between people or teams.

But more complex looping or branching is available if you need it.

Workflows for everything you do

You are not limited to just one workflow. Different Flowzone workflows can be set up to support how you manage all the different types of work you have. They are great for...

  • brief sign off
  • coordinating a process between different teams
  • final sign-off or quality control
  • making sure your work is authorised correctly before initiation
  • sundry processes such as holiday requests
  • managing financial sign off

Different choices

Flowzone workflows support rules that allow the system to work out what to do when two or more people, who have been assigned to a step, want to move onto to different steps.

You can set a step up so that, say, two people out of three have to decide whether to approve or not - otherwise the workflow won't move on.

Or maybe you want five people to review a step but there might be one person in that group who can, autonomously, move the process on.

So "final" approval from a creative director can easily be accommodated.

Jump steps

Whilst your workflows may work in the vast majority of scenarios, you may find occasions when they get stuck! Well, some users will be given the ability to jump the workflow onto a new step. So, you are not completely tied down to a really strict structure if you want a bit of flexibility.

Flowzone workflows are great for best practice and quality control, supporting how you work, and working in fast-paced environments. They provide a great wrapper for your projects: great to know they are there if you need them for some of your project work.

Flowzone workflows are great for best practice and quality control, supporting how you work, and working in fast-paced environments. They provide a great wrapper for your projects: great to know they are there if you need them for some of your project work.